White-label hotel booking for event teams
Your attendees are already booking hotels. Zero extra work for your team.
Real bookings processed by Hoperfy
For a 500-person event, attendees typically spend €80,000–€150,000 on accommodation - through third party hotel sites, not through you. Hoperfy gives your event its own hotel booking page, free. We contract the hotels, handle all delegate support, and manage everything. Your team does nothing.
No commitment required. Free to set up.
Revenue calculator
How much are your attendees already spending on hotels?
Move the sliders to see the revenue your event generates — for someone else right now.
$9,000
in profit your event generates per event
Hoperfy helps you capture it — for free.
Hotels for Events by Hoperfy
White-label hotel booking. Fully managed. Free.
Your branded hotel booking page, live in 5 minutes. Hoperfy handles setup, delegate support, cancellations, and payments. Your team does nothing.
We've heard every objection. Here's the honest answer to each one.
01
This will create more support work for us"
It won't. Hoperfy's team handles every delegate question, booking change, cancellation, and refund directly. Your inbox stays exactly as it is. We built Hoperfy specifically so that event teams never field a hotel-related call.
02
We tried hotel partnerships before and they caused support issues
Because those partnerships put the support burden on you. Hoperfy doesn't. Every delegate email, every complaint, every overbooking dispute goes to our team. You're not looped in unless you want to be.
03
Our operations team is already at capacity
That's exactly why Hoperfy exists. Hotel coordination eats hours your team doesn't have — chasing contracts, fielding booking questions, fixing problems that go wrong. Hoperfy removes that entire workload. It doesn't add to it.
04
We don't prioritise hotel proposals right now
We don't need your team's time to set this up. One call, we handle everything. You send your attendees one link. That's the full extent of the ask - and your attendees stop booking through third-party sites from that moment.
Everything your team needs to own hotel booking
We contract the hotels, you do nothing
Hoperfy negotiates and contracts hotels directly. No paperwork, no rate negotiations, no emails to hotel sales managers. We handle the entire hotel relationship so your team never has to.
Fully white-labelled booking flow
: Your logo, your domain, your checkout. Attendees book hotels without ever leaving your event experience.
Negotiated rate management
We contract the hotels directly, so you don't have to. No manual work, paperwork or any type of work required from your event team.
Real-time inventory sync
Live availability across all your hotel partners, updated automatically so you never oversell a room block.
2,000,000+ properties worldwide
Hoperfy has access to over two million hotel properties across practically every country in the world. Whatever your event location, major city, remote destination, or anywhere in between - we have hotels covered.
One conversation. Then we handle everything.
01
One chat with our team
Tell us your event details and location. Hoperfy handles all hotel contracting and negotiations directly — you don't need existing hotel relationships or contracts. We have access to over 2,000,000 properties worldwide.
02
We build your hotel booking page
Hoperfy creates a branded hotel booking page for your event, your logo, your hotels, nagotiated rates by Hoperfy. Live within 5mins-1hour. No dev work, no technical setup from your side.
03
You send one link. We handle the rest.
Add the hotels as an iFrame, your attendees book. Hoperfy manages every booking, every question, every problem. Your team never touches a hotel query again.
What's included
Everything included
Free
hotel booking setup and management
2M+
hotel properties worldwide
0
hotel support calls/emails for your team
Pricing
What does it cost?
White-label hotel booking
Hotels for Events
Free
forever
We set it up. You keep the revenue.
- White-label hotel booking page
- Your branding, your domain
- Negotiated rate management
- Real-time room block tracking
- Group block pickup reporting
- Automated rooming list exports
- Unlimited bookings
- Full customer service by Hoperfy
- Cancellations and changes handled for you
- Payments and refunds managed for you
- Managed setup by our team
- Live within 5 minutes
What people say
Built with event teams, for event teams.
"Hoperfy solved our problem without adding any extra work on our end. The hotel integrations saved us time by taking visitors' housing questions off our plate entirely."
Gintare V.
Senior event strategist · Startup Fair
Ready to try Hotels for events?
FAQ
Common questions
No. Hoperfy contracts hotels on your behalf. You do not need existing hotel relationships, negotiated rates, or contracts. Just tell us your event location and size — we handle everything from there.
Hoperfy has access to over 2,000,000 hotel properties worldwide, covering practically every country and city. Whether your event is in a major capital or a smaller destination, we will find and contract the right hotels for your attendees.
Because with Hoperfy, the support doesn't come to you. Every delegate question, cancellation, or booking issue goes directly to Hoperfy's team. We handle it end-to-end. You are never in the middle.
The opposite. One conversation with us is all it takes to get set up. After that, Hoperfy runs the hotel booking - including all delegate communication, changes, and problems. Most event teams tell us it saves them 15–20 hours per event.
HotelMap and Cvent Passkey require your team to manage the platform. Hoperfy is a fully managed service — we build the booking page, manage the hotels, and handle all delegate support. You don't manage anything.
Yes. Hoperfy earns through its hotel network partnerships. You get a fully managed, white-label hotel booking experience at no cost — and you keep 30-50% of profits from hotel revenue.
No. Hoperfy's support team handles all delegate-facing questions, changes, and cancellations directly. Your team never fields a hotel-related call.
Hoperfy manages it end-to-end, including disputes, overbooks, and refunds, directly with the hotel and the delegate. Your team isn't looped in unless you want to be.
Most event teams are live in up to 5 minutes. You share your event details and hotel contracts in one call. Hoperfy builds and launches the booking page. No developer work, no technical setup required from your side.
Hoperfy works best for events with 200 or more attendees — conferences, trade shows, festivals, corporate events, and sports tournaments. If your event is smaller, get in touch and we'll let you know if we're a good fit.