White-label hotel booking for event teams
Your attendees are already booking hotels. Zero extra work for your team.
Real bookings processed by Hoperfy
For a 500-person event, attendees typically spend €80,000–€150,000 on accommodation - through third party hotel sites, not through you. Hoperfy gives your event its own hotel booking page, free. We contract the hotels, handle all delegate support, and manage everything. Your team does nothing.
No commitment required. Free to set up.
Revenue calculator
How much are your attendees already spending on hotels?
Move the sliders to see the revenue your event generates — for someone else right now.
$9,000
in profit your event generates per event
Hoperfy helps you capture it — for free.
Hotels for Events by Hoperfy
White-label hotel booking. Fully managed. Free.
Your branded hotel booking page, live in 5 minutes. Hoperfy handles setup, delegate support, cancellations, and payments. Your team does nothing.
Objections we hear
We've heard every objection. Here's the honest answer to each one.
This will create more support work for us"
It won't. Hoperfy's team handles every delegate question, booking change, cancellation, and refund directly. Your inbox stays exactly as it is. We built Hoperfy specifically so that event teams never field a hotel-related call.
We tried hotel partnerships before and they caused support issues
Because those partnerships put the support burden on you. Hoperfy doesn't. Every delegate email, every complaint, every overbooking dispute goes to our team. You're not looped in unless you want to be.
Our operations team is already at capacity
That's exactly why Hoperfy exists. Hotel coordination eats hours your team doesn't have — chasing contracts, fielding booking questions, fixing problems that go wrong. Hoperfy removes that entire workload. It doesn't add to it.
We don't prioritise hotel proposals right now
We don't need your team's time to set this up. One call, we handle everything. You send your attendees one link. That's the full extent of the ask - and your attendees stop booking through third-party sites from that moment.
What you get
Everything your team needs to own hotel booking
Endless Global Inventory
Instant access to 2,000,000+ hotel properties worldwide. Scale any event — major hub, secondary city, or remote destination. Your attendees always have somewhere to stay.
Total Brand Ownership
Keep complete control with a fully white-label hotel booking flow. Your brand, your domain, your checkout. Attendees never leave your event experience.
Effortless Hotel Contracting
We take over full-service hotel negotiations, rates, and contracting on your behalf. No paperwork, no emails to hotel sales managers. Just a booking page ready for your attendees.
Real-Time Room Block Sync
Live availability across all hotel partners, updated automatically. Eliminate the risk of overselling and manual block updates. Your inventory is always accurate.
Combined Event Ticketing + Hotel Booking
The only platform that combines white-label hotel booking and multi-channel event ticketing in one place. One setup, one team, one dashboard — a meaningful differentiator over every alternative.
How it works
One conversation. Then we handle everything.
Define & Delegate
One 5-minute chat with our team
Tell us your event details. We take over direct hotel negotiations and contracts immediately. Access 2,000,000+ properties worldwide.
Review & Deploy
Your custom booking page is live
We build your branded page with negotiated rates in 5–15 minutes. No technical setup, no developer resources required.
Manage & Scale
You send one link. We manage all attendees.
Your work is done. Hoperfy handles every booking, inquiry, and issue. Your team never manages a hotel query again.
What's included
Everything included
Free
hotel booking setup and management
2M+
hotel properties worldwide
0
hotel support calls/emails for your team
Pricing
What does it cost?
White-label hotel booking
Hotels for Events
Free
forever
We set it up. You keep the revenue.
- White-label hotel booking page
- Your branding, your domain
- Negotiated rate management
- Real-time room block tracking
- Group block pickup reporting
- Automated rooming list exports
- Unlimited bookings
- Full customer service by Hoperfy
- Cancellations and changes handled for you
- Payments and refunds managed for you
- Managed setup by our team
- Live within 5 minutes
What people say
Built with event teams, for event teams.
"Hoperfy solved our problem without adding any extra work on our end. The hotel integrations saved us time by taking visitors' housing questions off our plate entirely."
Gintare V.
Senior event strategist · Startup Fair
Ready to try Hotels for events?
FAQ
Common questions
No. Hoperfy is a full-service event housing management solution. We contract hotels on your behalf across 2,000,000+ properties worldwide. No existing hotel relationships, negotiated rates, or contracts required — just tell us your event location and size.
Hoperfy has access to over 2,000,000 hotel properties worldwide, covering practically every country and city. Whether your event is in a major capital or a smaller destination, we will find and contract the right hotels for your attendees.
Because with Hoperfy, the support doesn't come to you. Every delegate question, cancellation, or booking issue goes directly to Hoperfy's team. We handle it end-to-end. You are never in the middle.
The opposite. Most event teams spend 15–20 hours per event on hotel coordination — chasing room block software updates, handling delegate queries, managing contracts. Hoperfy removes that entire workload. One conversation to set up, then we run everything.
Unlike Cvent Passkey, EventPipe, or HotelMap, Hoperfy is a fully managed white-label hotel booking service for events — not a self-service platform your team has to learn. We build the booking page, manage the hotels, handle room block software tracking, and support all delegate queries. You do nothing after the first call.
Yes. Hoperfy's white-label hotel booking for events is free to set up. We earn through hotel network partnerships. You get a fully managed event hotel booking platform at no cost — and keep 30–50% of hotel revenue profits.
Hoperfy manages it end-to-end, including disputes, overbooks, and refunds, directly with the hotel and the delegate. Your team isn't looped in unless you want to be.
Most event teams are live in up to 5 minutes. You share your event details and hotel contracts in one call. Hoperfy builds and launches the booking page. No developer work, no technical setup required from your side.
Hoperfy works best for events with 200 or more attendees — conferences, trade shows, festivals, corporate events, and sports tournaments. If your event is smaller, get in touch and we'll let you know if we're a good fit.
Yes. Hoperfy is a modern alternative to EventPipe, Cvent Passkey, and legacy conference hotel booking software. The key difference: Hoperfy is fully managed — we do the work, not your team. White-label branding, 2M+ properties, instant setup, and zero platform fees make it the leading event hotel booking platform for professional event teams.